Companies House Identity Verification Process for Directors: Step-by-Step Guide

Becoming or remaining a director of a UK company now requires navigating the updated Companies House identity verification process. This new procedure, introduced by the Economic Crime and Corporate Transparency Act, is the backbone of UK corporate regulation to ensure transparency, prevent fraud and authenticate who is truly behind every registered business.

But, for some, it can prove quite complicated. That’s why we have developed this 9-step guide to the identity verification process to help directors and others in equivalent positions walk through every stage with ease. By the end, you’ll understand not just the “what” but also the “how” and “why” behind this critical process.

Step 1: Confirm Your Obligation

Before getting started, be certain you fall within the scope of these new requirements. All individuals serving as directors of UK-incorporated companies whether private, public, community interest or similar must undertake the Companies House identity verification process.

It’s mandatory for all new director appointments from autumn 2025 onward (existing directors must comply by the deadline attached to their next confirmation statement) and in all cases by autumn 2026. If you intend to take up a new directorship or already hold one, you cannot be appointed (or remain in office) without successful verification.

Step 2: Gather Your Identification Documents

To successfully complete the Companies House identity verification process, you’ll need one of the following:

A valid biometric passport (from any country)
A UK photo driving licence
A UK Biometric Residence Permit (BRP)
A UK Frontier Worker permit

Additionally, in some cases, you may be asked for proof of your current residential address (such as a recent bank statement or utility bill), especially if your main identification document does not display your address. Make sure your identification is current and not expired and have a unique email address ready for your GOV.UK One Login.

Step 3: Choose Your Verification Method

There are three primary ways to complete the Companies House identity verification process:

Using GOV.UK One Login
This is a self-administered option, meaning you’ll verify your identity yourself. But it requires one to be familiar with the procedure and needed documents.
Via an Authorised Corporate Service Provider (ACSP)
If you cannot use the digital route, a regulated agent (such as an accountant, solicitor or company formation agent) can verify your identity for you, for a fee.
In-person at a UK Post Office
For individuals unable to use either of the above options, select Post Offices offer an approved face-to-face verification process.

Step 4: Set Up or Access Your GOV.UK One Login (if Using Online Verification)

To proceed online, visit the Companies House identity verification portal through the official GOV.UK website. You’ll be prompted to sign in with your unique email address or register for a GOV.UK One Login account if you don’t already have one.

This login will be your secure key for the entire verification process. Ensure your device has a functional camera, as you’ll soon need to capture a live image for identity confirmation.

Step 5: Submit Your Identification & Complete the Digital Check

The core of the Companies House identity verification process online involves uploading your primary ID document and capturing a real-time selfie photograph. This live image-check system compares your facial features with your submitted ID, confirming you are who you claim to be.

Carefully enter your full legal name, date of birth and current home address, as well as the year you moved in. Once you’ve submitted everything, the system will process your information.

Step 6: Receive Your Companies House Personal Code

Once your documents and live selfie pass the automated and secure checks, you will be issued a unique Companies House identity verification code. You’ll receive a confirmation screen and sometimes an email receipt.

This code is now your personal digital key. It proves that you have completed the Companies House identity verification process. Be sure to store it securely, as you’ll need it for future appointments as a director, as well as for annual filings and updates.

Step 7: Contact an ACSP

If you want to avoid the hassle and are willing to spend some money to get your identity verified quickly and conveniently, you should work with a registered Authorised Corporate Service Provider. They will tell you which documents to submit and may ask for certified copies and a supplementary in-person or virtual check. The ACSP will then handle the Companies House identity verification process on your behalf.

Alternatively, if this option is not available, you may complete the process in person at select UK Post Offices, where a trained staff member will verify your ID and photograph you to confirm your identity.

Step 8: Repeat Verification if Details Change or When Instructed

Usually, the Companies House identity verification process is a once-only requirement for directors. However, if you change your legal name, nationality or other key personal details, or if Companies House requests it for security reasons, you may be required to verify again.

Step 9: Stay Alert for Deadlines & Renewals

For compliance, timing matters. From autumn 2025 onwards, all new directors must complete the Companies House identity verification process before their appointment is finalized. Existing directors must comply for their next annual confirmation statement filing, and all must be verified by autumn 2026. If you delay or fail to complete this process, you cannot retain your directorship and risk fines or other penalties for the company and yourself.

Conclusion

Successfully navigating the Companies House identity verification process secures your position as a director and helps protect the UK business environment from fraud. With your unique verification code, you can confidently fulfill your duties, demonstrate compliance and build a reputation for transparency and trust in the corporate community.

Complete the process early, keep your records safe and consult official guidance or a trusted service provider if you have questions about the Companies House identity verification process.

FAQs

Can I complete the Companies House identity verification process from outside the UK?

Yes, so long as you have a biometric passport, the process can be done online from anywhere in the world.

Are there fees involved?

The online and Post Office routes are free. ACSPs typically charge a service fee.

What if I lack a biometric passport or UK driving licence?

Alternative documents like a UK BRP, Frontier Worker Permit or third-party verification through an ACSP or Post Office may be used.

Do I verify for each separate directorship?

No. One successful Companies House identity verification process and code covers all your present and future UK directorships and filings.

What happens if I ignore or miss the verification deadline?

You will not be able to serve as a director or make filings, and you may face removal, compliance penalties or criminal prosecution for knowingly ignoring the rules.